How to manage the payments received?
Last modified 7/13/2020 6:13:01 AM EST | Added by TruckLogics Team

Applicable To
Fleet Managers Drivers Leased Operators Owner Operators Brokers

Once you receive payments from your customers/carriers/brokers/factoring companies for an invoice, it will be recorded under Accounts >> Receive Payments. Let’s take a quick look at how you can manage payments received in TruckLogics.
 
Record Full or Partial Payments
If a customer pays you in, you can record the payments that are paid fully or partially by your customers.
 
To record payments in full,

  1. Go to Accounts >> Receive Payments.
  2. Choose contact.
  3. Check the Receive Full Payment option to record the full payment.

To record partial payments,
Uncheck the Receive Full Payment option. This will make the Payment Amount column editable to modify the amount.
 
Manage payments for multiple invoices
In TruckLogics, you can record multiple payments associated with a contact in one go. When you select a contact, all pending invoice payments associated with that contact will be displayed. You can select the invoices you want to record and remaining will be similarly listed the next time you select that particular contact for invoicing.
 
You can record payments either under Accounts >> Receive Payments or while generating an invoice for a contact for a dispatch. 
 
Payment Method
Received payments can be recorded under the following payment modes:

  • Check - Provide the check number from which you received the payment.
  • Cash - Provide additional information, if any.
  • EFT - Provide the processing fee and net amount received from an Electronic Fund Transfer (EFT) method.
  • Credit Card - Provide the processing fee and net amount received and choose the card through which the payment is made.

Handle Overpaid Invoices
If any of your invoices are overpaid, then the extra amounts are saved as Unapplied Credits and will be used in the next billing cycle.
 

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